A job description sets out binding objectives, tasks, competencies, responsibilities and relationships with other roles, requirements (skills) and integration into the organizational structure of the company for the job holder.
An essential portion of a job description can be found in the career descriptions in this publication. This includes the following information:
Career title
Summary of activities
Main tasks
Requirements profile
Often, however, additional requirements profiles and assessment and evaluation criteria are listed. Accordingly, the career descriptions available do not contain information on the following topics:
Workload
Organizational integration
Representative
Competencies
Responsibility
Binding objectives
Information relations
Cooperation with other roles
Participation in committees and working groups
Salary framework
If a career description is personalized and supplemented by the above-mentioned additional requirements, a job description is created. The level of detail of a job description can only be determined by the organization using it itself.
Too much detail is problematic in practical usage. More important than an in-depth level of detail is regular updating of job descriptions (only a functioning mutation system ensures they are updated). Reorganizations, changes in procedures, etc. require a review of the job description at least once a year.
The parts defined in the career descriptions are shown in italics in the possible structure of the following job description.
Structure of a job description
Job title
Title, name, rank, professional title
Workload
Organizational integration
Superordinate role
Subordinate role
Representative
represents (active)
is represented (passive)
Objectives and function of the roles
General objectives to be achieved by this role
Tasks
Summary of activities
Detailed description of the main tasks (specialist tasks)
Management tasks
Special tasks, individual orders
Competencies
Powers of authority and instruction
Powers of representation
Powers of disposal
Information relations
Information rights
Information requirements
Cooperation with other roles
Roles and type of cooperation
Participation in committees and working groups
Internal mandates
External mandates
Requirements for the job holder
Requirements profile (hard skills): Education, training, work experience
